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Addding signatures in Outlook 2016

Create your signature and choose when Outlook adds a signature to your messages

Note: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in each.

1. Open a new email message.
   
   

   

2. On the Message tab, in the Include group, choose Signature > Signatures.
   
   

   

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4. Under Edit signature, type the signature,

   

   Notes: 

   • You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

   • You can also add social media icons and links in your signature.

5. Under Choose default signature, set the following options for your signature:

   In the E-mail account list, choose an email account to associate with the signature. You can have different signatures for each email account.

   In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don't want to automatically add a signature to new messages, choose (none).

   In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).

6. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. To add the signature manually, select Signature and then pick the signature you just created.

 

Add a logo or image to your signature

If you have a company logo or an image to add to your signature, use the following steps.

1. Open a new message and then select Signature > Signatures.

2. In the Select signature to edit box, choose the signature you want to add a logo or image to.

3. Select the Image icon , locate your image file, and select Insert.

4. To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.

5. When you're done, select OK, then select OK again to save the changes to your signature.

 

Insert a signature manually

If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.

1. In your email message, in the Include group on the ribbon, select Signature.

2. Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created.

 

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